Valley Forge Sewer Authority
Meeting Minutes
August 8, 2011
The Valley Forge Sewer Authority monthly meeting was held on Monday, August 8, 2011, at 7:00 pm. The following people attended the meeting: Board members: William Hochwind, Norman Vutz, Michael Rodgers, and Marilyn Randolph; Staff: Len Pinchok and Martin Goldberg; Consultant: Lawrence Lutter. Steve Yuhas and Lloyd Knauer also attended the meeting.
Mr. Rodgers called the meeting to order with the Pledge of Allegiance.
Public Comment
No public comment was made.
Meeting Minutes
Mr. Pinchok notified the Board of a typographical error made in the June meeting minutes. Mr. Vutz made a motion to amend the June meeting minutes. Mr. Hochwind seconded and the Board unanimously approved the amendment. Mr. Pinchok then presented the July meeting minutes to the Board and noted the following changes: to change the third sentence under financial reports to be changed from reimbursement to audit report; to delete the last two sentences under the 2010 audit report; and to add the words school board to the second sentence under the new business-other paragraph. Mr. Hochwind made a motion to approve the July minutes with these changes. Mr. Vutz seconded the motion and the Board unanimously approved.
Reports
Operations Report
Mr. Goldberg reported that the Authority was in compliance with all permit requirements for the month of July and that there were no odor complaints for the month. He reported that a full month of disinfection has passed using the UV system and that all is going well. He noted that the staff is currently working on small improvements at this time.
Financial Report
Mr. Pinchok reviewed the combined statement of operations and the budget to actual summary with the Board. He noted that both the Revenue fund and TPO fund were ahead of budget, however, he anticipated meeting the budget for the remainder of the year.
Mr. Pinchok then presented the following expenses to the Board: Imprest/Petty Cash in the amount of $905; A/P Invoices in the amount of $269,646; Requisitions in the amount of $52,354; and the Debit card purchases in the amount of $472.
Mr. Hochwind made a motion to approve all the expenses as presented. Mr. Vutz seconded the motion and the Board unanimously approved all payments.
Mr. Pinchok also reviewed the payroll account with the Board.
New Business
H2O Pump Station Grant Audit Report
Mr. Pinchok reported that upon receipt of the grant that was previously awarded to VFSA, one of the grant stipulations required an audit to be completed. He noted that when the annual audit was being done, he had them do this audit as well.
Mr. Pinchok also notified the Board of an amendment to the audit report and provided the documentation to the Board members. Following a brief discussion of the changes made, Mr. Vutz made a motion to approve the amended audit report. Mr. Hochwind seconded the motion and the Board unanimously approved.
Old Business
Miller Road Sewer Service
Mr. Goldberg reported that the meeting was held at the township with the residents on Miller Road regarding the sewer service and stated that Mr. Yuhas attended the meeting.
Mr. Yuhas reported that he had conversations with the property owners that were questioning the past VFSA construction of the sewer service to the adjacent Brimful Farms neighborhood near the site. He explained to the Board that he referred them to the VFSA Code book regulations regarding construction of sewer service for new developments which require consideration of the potential of service of adjacent areas in the future. In the evaluation of the Brimful Farms neighborhood, engineers considered future service to homes on Miller Road. The VFSA had fulfilled their obligation to consider future service by making parts of the Brimful Farms system deeper thereby providing for future gravity service to homes on Miller Road.
Mr. Yuhas stated that the property owners are well aware of all the costs involved for the to connect to the sewer and that the township manager is currently reviewing this situation with them. The Board noted that this is at the township level and will await direction from the township.
Major Pump Stations
Mr. Goldberg reported that the staff is currently finishing up the minor punch list items and that the pump stations are functioning without any problems. He also noted that no additional costs are to be expected.
Act 537 Plant Expansion Project
Mr. Goldberg reported that the project design is practically ready to proceed to the bid stage. He noted that the staff was currently evaluating the flows so that the best information available can be incorporated into future all future planning. The Board instructed Mr. Goldberg to add to the September meeting agenda to provide an update on the evaluations being performed and his findings on this matter.
Ultra Violet Construction
Mr. Goldberg reported that the UV system was running well and that the staff was finishing up some minor punch list items and making some minor tweaks to make the system their own. Mr. Hochwind commented that he was very impressed with the UV system.
Staff Assignments
Mr. Rodgers adjourned the regular monthly meeting at 8:10pm and the Board immediately entered into Executive Session.
Executive Session
Upon adjournment from executive session, Mr. Rodgers noted that the Board discussed legal and personnel matters. The executive session ended at 8:25 pm.