Valley Forge Sewer Authority
Meeting Minutes
January 8, 2007
The Valley Forge Sewer Authority meeting was held on Monday, January 8, 2007, at 7:00 pm. The following people attended the meeting: Board members: Daniel Reese, Marilyn Randolph, William Hochwind, Michael Rodgers, Charles Melle and Norman Vutz; Staff, Leonard Pinchok and Martin Goldberg, Consultant; Lawrence Lutter.
Several employees attended the meeting.
Mr. Melle called the meeting to order with the Pledge of Allegiance.
Public Comment
No comments were made to the Board.
Meeting Minutes
The December meeting minutes were presented to the Board for approval. Mr. Rodgers made a motion to approve the minutes as presented. Mr. Vutz seconded and the Board unanimously approved.
Reports
Operations Report
Mr. Goldberg reported that the Authority was in compliance with all permit requirements for the month of December, with the exception of one small reading of the chlorine tank and that there were no odor complaints for the month. He reported that the laboratory was running tests to identify and address the problem. He also stated that Buchart-Horne was assisting with the testing as well. Preliminary results have not determined anything specific; however, Mr. Goldberg felt that either the conditions in the field or something in the wastewater had raised the monthly average very marginally above compliant standards. He informed the Board that he would have a follow-up report for the February meeting. Mr. Goldberg also reported that there has not been a quantum difference in trucked waste since the price increase. The Board accepted the report as presented.
Financial Report
Mr. Pinchok reported that no statements had yet been received and apologized to the Board for not having the combined statement of operations for presentation. He stated that he would present both December 2006 and January 2007 statements at the February monthly meeting. He did report that there were no transfers made and that there was nothing different for the month. He reviewed the Revenue/TPO budget to actual summary, as well as, Funds 10 and 20 with the Board. The Board had no further questions and thanked Mr. Pinchok for his report.
The A/P invoices presented for payment equaled $287,444. Mr. Hochwind made a motion to pay the invoices as presented. Mr. Rodgers seconded and the Board unanimously approved.
The Treatment Plant Construction Fund requisition for $967 was presented to the Board. Mr. Rodgers made a motion to pay the requisition. Mr. Melle seconded and the Board unanimously approved.
The Capital Improvement Fund requisition presented for payment equaled $106,195. Mr. Rodgers made a motion to pay the expense as presented. Mr. Melle seconded and the Board unanimously approved.
The Imprest/Petty Cash Fund presented for payment equaled $3,204. Mr. Hochwind made a motion to pay the expenses. Mr. Reese seconded and the Board unanimously approved.
The Debit Card purchases presented for payment equaled $574. Mr. Rodgers made a motion to pay these expenses. Mr. Reese seconded and the Board unanimously approved.
Mr. Pinchok also reviewed the Payroll Account report, showing Revenue and TPO transfers, with the payroll averages with the Board.
Act 537 Plan
Mr. Goldberg reported on the status of the Regional Act 537 Plan. He stated that the reports had been sent to the municipalities and agencies and that no comments had yet been received. He reviewed the Adoption Flow Chart with the Board, noting the progress made thus far. It was noted that a correction be made to the 04/2009 date, which was erroneously listed as 04/2008. He also stated that he received one phone call from East Whiteland Township regarding the trunk line capacity under Tredyffrin Township and reported that they were currently working on. The Board thanked him for his report.
Old Business
Wawa Sanitary Sewer Service Agreement
Mr. Pinchok presented the final draft of the Wawa agreement with the Board and requested their approval. He reported that the solicitor had given his approval and that they were requesting that Wawa and Phoenixville sign the documents first. Mr. Rodgers made a motion to approve the agreement as presented, contingent upon Steve Yuhas's review. Ms. Randolph seconded the motion and the Board unanimously approved.
Other
It was reported that no response has been received by the solicitor with regards to the letter that was submitted to West Vincent Township denying their extension request.
Regarding the history of the Act 537 monies, it was reported that there are still $22M of expenditures to use (audited fund).
Mr. Pinchok presented the breakdown of the bid total of the Electrical contract to the Board. The daily rate is approximately $2,000 per day, which is valid and not out of line. He also explained that this is a 3-year lump sum scope of work. Following a brief discussion, the Board instructed Mr. Pinchok to obtain the electrician's pay rate, as well as, the electrical assistant, supervisor, and crew rates. Also, an hourly rate breakdown for the basis of charges and pricing for the category of work for equipment and lists of tasks.
New Business
Sanitary Sewer & Highway Contract
Mr. Pinchok presented the bid tabulation sheet for the Sanitary Sewer & Highway contract with the general provisions included to the Board. Following a discussion regarding the number of pieces of equipment, manpower and daily log sheets, Mr. Reese made a motion to award the contract to the low bidder, Rittenbaugh, Inc. Mr. Melle seconded the motion. The contract was awarded with 4 ayes. Ms. Randolph and Mr. Rodgers abstained from voting on the contract.
Other – Pumping Station Landscaping
The Board inquired as to whether some landscaping could be done to the Pothouse Road pumping station to improve the aesthetics of the property. Mr. Goldberg responded that the pumping station is up for refurbishment and that he would research possible solutions.
Executive Session
The Board entered into Executive Session at 8:45 pm to discuss and refine objectives for the Business and O & M Managers.
Mr. Reese reconvened the monthly meeting at 10:00 pm and reported that objectives had been discussed for both managers.
Staff Assignments
1.) Combine 2 months of statements for February meeting.
2.) Review the Wawa agreement with Steve Yuhas.
3.) Research landscape pricing for pumping station.
4.) Inform Board of the findings on the chlorine tank situation.
Adjournment
Mr. Reese adjourned the meeting at 10:02 p.m.