Valley Forge Sewer Authority
Meeting Minutes
January 14, 2008
Amended February 11, 2008
The Valley Forge Sewer Authority meeting was held on Monday, January 14, 2008 at 7:00 pm. The following people attended the meeting: Board members: Daniel Reese, Michael Rodgers, William Hochwind, Marilyn Randolph, and Charles Melle; Staff, Leonard Pinchok and Martin Goldberg; Consultant: Lawrence Lutter.
Several employees also attended the meeting.
Mr. Reese called the meeting to order with the Pledge of Allegiance.
Public Comment
The Board welcomed Laurie Williams, supervisor for Schuylkill Township and VFSA liaison, to the monthly meeting.
Meeting Minutes
The December meeting minutes were presented for approval to the Board. Mr. Hochwind made a motion to approve the minutes. Ms. Randolph seconded and the minutes were unanimously approved.
Reports
Operations Report
Mr. Goldberg reported that the Authority was in compliance with all permit requirements for the month of December and that there was one odor complaint for the month. He reported that there were a total of ten complaints for the entire year and was the lowest count since 1990. Mr. Goldberg stated that there will be a routine cleaning of a primary clarifier in early February 2008.
Financial Report
Mr. Pinchok reviewed the November and December combined statements of operation with the Board. He highlighted several line items and then reviewed the TPO budget to actual report. He reported that the Fund 10 budget came in pretty close and discussed a couple of overages with the Board. He also reported that in Fund 20 the septic dump/trucked waste figures were a little lower than expected and plans for improvement will be implemented in 2008. The chemical expenses were higher due to increased lime prices and the bio-solids were under budget and should continue to work to the sewer Authority's favor. The Board thanked him for his report.
The A/P invoices presented for payment equaled $207,574. Mr. Hochwind made a motion to pay the invoices. Mr. Rodgers seconded and the Board unanimously approved.
The Capital Improvement fund requisition was presented for payment in the amount of $21,604. Mr. Rodgers made a motion to pay the requisition. Mr. Melle seconded and the Board unanimously approved the payment.
The Imprest /Petty Cash Fund presented for payment equaled $2,101. Ms. Randolph made a motion to pay these expenses. Mr. Rodgers seconded and the Board unanimously approved.
The Debit Card purchases presented for payment equaled $1,901. Mr. Rodgers made a motion to pay these expenses. Mr. Melle seconded and the Board unanimously approved.
The Payroll account report was also reviewed by the Board.
Act 537 Plan
Mr. Goldberg provided an overview on the status of the Regional Act 537 Plan. PADEP completed their technical review of the Plan and provided their comments. VFSA and Buchart-Horne (B-H) are addressing these extensive comments. B-H and VFSA are maintaining close communications with the agencies as the comments are being addressed. One issue that PADEP indicated was important was the parallel planning process for the Wilson Road pumping station and also the conveyance system including the Valley Creek Trunk Sewer (VCTS. He stated that Treddyfrin Township indicated that they would have their updated Plan within a week or two and reported that the conveyance system is being addressed by Treddyfrin and their engineers.
The Board discussed reserved capacity and the rental pool and noted that further research and discussion with the solicitor was ongoing at this time. The Board concurred to review capacity protection in two months, with an update to be received at the February monthly meeting.
Committee
Committee Selection Request Forms
Mr. Reese accepted the committee preference sheets from the other Board members and stated that final committee placement choices would be determined at the February meeting when the full Board would be in attendance.
New Business
Annual Calendar of Events and Meetings
Mr. Pinchok reviewed the calendar of events and meetings for 2008 with the Board.
Old Business
Pump Stations Upgrade Report
Mr. Goldberg reported that 90% of the design is completed and has been commented on by the Authority staff. He stated that it is a good package and ready to go out to bid following DEP's lead. Mr. Goldberg also reported that engineering is to hold off on the final 10% of the design until the Authority has received PADEP approval of the 537 Plan.
From the comments received from the plant Act 537 Plan (discussed above), the PADEP has commented on the technical basis of design as it relates to the upgraded pump station capacities. As a result, the design may have to incorporate additional capacity to safisfy the PADEP's requirements.
VFSA Reserved Capacity at Treatment Plant
Mr. Goldberg reviewed the charts with the Board and explained how to perceive the report. The Board agreed to discuss further at the February monthly meeting.
Other
Mr. Melle inquired on the construction site located at Rtes. 23 & 113. He was informed that this is the new Wawa/CVS site being constructed in Phoenixville, PA.
Staff Assignments
1.) Review PECO invoice.
2.) Research legal agreement re: plant expansion and improvements.
3.) Board calendar events.
4.) DEP / CCPC meetings.
5.) Review rental pool capacity numbers.
Adjournment
Mr. Reese adjourned the regular monthly meeting at 8:55 pm.