Valley Forge Sewer Authority

Meeting Minutes

March 12, 2007

The Valley Forge Sewer Authority meeting was held on Monday, March 12, 2007, at 7:00 pm. The following people attended the meeting: Board members: Daniel Reese, William Hochwind, Michael Rodgers, Norman Vutz; Staff, Leonard Pinchok and Martin Goldberg.

Several employees also attended the meeting.

Mr. Reese called the meeting to order with the Pledge of Allegiance.

Public Comment

No comments were made to the Board.

Meeting Minutes

The February meeting minutes were presented to the Board for approval. Mr. Rodgers made a motion to approve the minutes as presented. Mr. Vutz seconded and the Board unanimously approved.

Reports

Operations Report

Mr. Goldberg reported that the Authority was in compliance with all permit requirements for the month of February and that there were no odor complaints for the month. He reported that concrete windows had been cut, tanks have been cleaned and controls were changed on the chlorination system. The previous problem seems to be currently under control. He also reported that it was a fairly routine month regarding the trucked waste. There is another tank cleaning scheduled and the neighbors will be notified in advance of the cleaning. The Board accepted the report as presented.

Financial Report

Mr. Pinchok presented the February 2007 combined statement of operations to the Board. He reported that it was a pretty normal month, with revenues a little behind but that expenses were also lower. He reviewed Funds 10 and 20 and reported a clean month, with electricity reflecting the cold month. It was also noted in Fund 20, that the septic dump was down due to a three day closure, but would pick back up in March.

The A/P invoices presented for payment equaled $217,963. Mr. Hochwind made a motion to pay the invoices as presented. Mr. Vutz seconded and the Board unanimously approved.

The Treatment Plant Construction Fund presented for payment equaled $424. Mr. Vutz made a motion to pay the requisition. Mr. Rodgers seconded and the Board unanimously approved payment.

The Capital Improvement fund presented for payment equaled $116,325. Mr. Rodgers made a motion to pay the requisition. Mr. Hochwind seconded and the Board unanimously approved.

The Imprest Fund presented for payment equaled $574. Mr. Reese made a motion to pay the expenses. Mr. Rodgers seconded and the Board unanimously approved.

The Petty Cash Fund presented for payment equaled $23.38. Mr. Rodgers made a motion to pay the expense. Mr. Reese seconded and the Board unanimously approved.

The Debit Card purchases presented for payment equaled $421. Mr. Rodgers made a motion to pay these expenses. Mr. Hochwind seconded and the Board unanimously approved.

Mr. Pinchok also reviewed the Payroll Account report with the Board.

Act 537 Plan

Mr. Goldberg reported on the status of the Regional Act 537 Plan. He stated that together with Buchart-Horn, they have responded to all comments received thus far. He also reported that a memo had been sent to Treddyfrin Township and received their comments just this morning, which included an additional amount of flow. He also stated that the response from Mary Bird was “no comments” and that Chester County pretty well tracked Schuylkill Townships' earlier comments. Mr. Goldberg is planning on meeting with Lee Ledbetter of Schuylkill Township to further discuss the plan. He reported that The Phoenix newspaper posted the public notice and that the notice was also on the Authority's website. The Board thanked him for his report.

Old Business

Pothouse Pump Installation Update

Mr. Goldberg discussed the new emergency pump currently being installed at the Pothouse station. He stated that several major changes were made when worked through the first set of design drawings in the preliminary engineering stage. He reported that costs saving materials were used and that a small computer in the pump will allow for manual operation. The second set of drawings produced was put out for public bids. Mr. Yuhas then gave a presentation of the steps taken during the installation. He reported the discovery that the forced main was not where it should have been and that the valving arrangement was changed to make the configuration work. He also stated that good safety measures were installed and the pump runs much quieter. The Board thanked Mr. Yuhas for his informative presentation.

Pothouse Station Upgrade Bid Proposals

Mr. Goldberg reviewed the proposals received for the Pothouse Station Upgrade with the Board. He reported that there were deficiencies on all three bids with regards to technical merit, as well as, being over budget. Following a lengthy discussion by the Board, Mr. Rodgers made a motion to discard all bids received due to over budget figures and to rebid and send proposal to all the firms on Mr. Goldberg's pre-qualified engineering list. Mr. Reese seconded the motion and the Board unanimously approved.

New Business

Landscaping Contract

The bid tabulation sheet for the Groundskeeping Services contract was reviewed by the Board. Following a brief discussion, Mr. Rodgers made a motion to award the contract to the low bidder, Sycamore Landscaping. Mr. Vutz seconded and the Board unanimously approved the award.

Staff Assignments

1.) Meeting with Lee Ledbetter of Schuylkill Township.

2.) Community Day project.

3.) Revenue and TPO financial flowchart.

Adjournment

Mr. Reese adjourned the regular monthly meeting at 8:45 p.m. and the Board immediately entered into Executive Session.