Mr. Reese called the meeting to order with the Pledge of Allegiance.

Public Comment
Several homeowners from the Miller Road development located in East Pikeland Township introduced themselves to the Board. Attending the meeting were Todd and Mary McGown, Walt and Barb Zygmunt and Tom Randolph, Jr. They stated to the Board that 5 owners were interested in tapping into the sewer system; however, they expressed their frustration with East Pikeland Township’s handling of the situation. The Board explained that there is an official protocol that has to be followed and stated that although they acknowledge their frustration, the township controls the actions and directs approval or disapproval to the VFSA.

The Board did notify the homeowners that the VFSA does not provide financing; however, they do provide deferred assessment at a rate of interest for 5 years for the tapping fees involved and stated that municipal liens are placed on the properties until those fees are paid in full. The Board also noted that they would contact the township to try to determine why the homeowner’s questions are not being answered and would also review the rules and regulations regarding protocol. The homeowners thanked the Board for their time and expressed their appreciation for any help that the Board could provide.

Tina Nelson stated to the Board that all the employees, union and non-union, are extremely concerned about their safety with regards to the intersection located at the end of the driveway and inquired as to whether any progress was being made with PennDot. The Board noted that the VFSA has already requested that PennDot do a study of the roadway and that further discussion of the situation was included in tonight’s meeting. The Board instructed the staff to submit a registered letter to PennDot.

Meeting Minutes
The August meeting minutes were presented to the Board. Mr. Hochwind made a motion to approve the minutes. Mr. Rodgers seconded the motion and the Board unanimously approved the minutes as presented.

Reports
Operations Report
Mr. Goldberg reported that the Authority was in compliance with all permit requirements
for the month of August and that there were no odor complaints for the month.
VFSA Meeting Minutes September 19, 2011 Page 2 Financial Report
Mr. Pinchok reviewed the combined statement of operations and the budget to actual summary with the Board. He noted that the month of August included three payroll periods and that the overtime associated with Hurricane Irene was in the last pay period for the month. He reported a surplus in both Fund 10 and Fund 20 and noted that the septic dump was doing well and that the staff was currently reviewing rates to determine pricing for January 2012. He reported that it has been 5 years since the last increase.

The Board instructed Mr. Pinchok to prepare a synopsis regarding scheduled overtime to help the Board understand what this is and what determines it to be classified as such. The Board also requested a report be prepared for presentation near the end of the year discussing the different lawyers and the fees they charge.

Mr. Pinchok then presented the following expenses to the Board: Imprest/Petty Cash in the amount of $102; A/P Invoices in the amount of $233,659; Requisitions in the amount of $3,356; and the Debit card purchases in the amount of $1,300.

Mr. Vutz made a motion to approve all the expenses as presented. Ms. Randolph seconded the motion and the Board unanimously approved all payments.

Mr. Pinchok also reviewed the payroll account with the Board.

New Business
Pawling Road Force Main
Mr. Goldberg presented a slideshow to the Board of the leak of the 20” diameter forced main on Pawlings Road that was discovered at about 2am on Wednesday morning. September 7th. He noted that the problem was quickly identified, a contractor was hired to repair the problem and the staff was at the site promptly and did a great job in managing the work and had the piping repaired in a timely manner. Mr. Goldberg reported that this was a 35 year old main and that corrosion and the recent earthquake may have contributed to the formation of the leak. He stated that five feet of pipe was replaced and that the final repair was completed on Saturday morning September 10th~ He also noted that there was a coordinated effort of all parties, which included PADEP, EPA, PennDot, Schuylkill Township and the Police. He also reported that an estimated 1.9 million gallons were released. The contractor used was Blooming Glenn and upon evaluation of the system, reported that the pipe looked okay near the points of the repair. There was corrosion spotted past those points on the flattest portions of the air/water interface and that there would be a review at the next Operations and Construction committee meeting to discuss future strategies for addressing future similar occurrences. The Board commended the staff on their performance and Mr. Reese reported that the township was quite pleased with the communication and work effort to promptly address the problem.

Old Business
Malor Pump Stations
Mr. Goldberg reported that the hurricane identified a couple of issues and that the staff
was currently working with Buchart-Horn to correct.

Act 537 Plant Expansion Project
Mr. Goldberg reported that he now has a full month plus one week of flow rates and is currently in the process of reviewing those numbers. He also reported that DEP is to address the Chapter 94 situation soon. He stated that more precise information will be available at the next months’ meeting on these items, as well as, an update on the plant expansion and current litigation proceedings.

Ultra Violet Construction
Mr. Goldberg reported that the staff is working on minor punch list items and in the problem solving issues stage. He reported that he is working with the pump vendor and Buchart-Horn to resolve issues with the UV and utility water system. He also noted that the staff has developed a light weight pre filter mechanism with uses disposable mesh to remove any algae and debris that may reach the incoming water to the UV system. This will protect the UV system from any accumulation material within the UV equipment and keep system clean for optimal operation. He reported that the system is performing very well.

Traffic Study VFSA Driveway
Mr. Pinchok reported that the PennDot letter response with regards to the Schuylkill Townships’ request for a study provided suggestions to the issue. He noted however, that additional signage would actually obstruct the view more than it does already and that the mirror on the bridge is very old and difficult to see any oncoming traffic.

The Board instructed the staff to do an independent study in-house and research what can be done with little or no PennDot involvement at the VFSA’s expense.

Staff Assignments
1. Prepare report on scheduled overtime for future discussion.
2. Research legal entities for minor business matters.
3. Pump station issue update.
4. Verify rules and regulations re: outside contractors on Miller Road.
5. PennDot requests and in-house research
6. Contact Kim Morretti at East Pikeland Township re: Miller Road.

Mr. Reese adjourned the regular monthly meeting at 9:25pm and the Board immediately entered into Executive Session.

Executive Session
Upon adjournment from executive session, Mr. Reese noted that the Board discussed
legal and personnel matters. The executive session ended at 10:15 pm.