April 2026

Minutes

VFSA Board Meeting Minutes

April 13, 2026

The Valley Forge Sewer Authority monthly meeting was held on Monday, April 13, 2026, at 7:00 p.m. In attendance: board members William LaPorte, Terri Woodman, David Demey, Samuel Cupp, and Martha Majewski. Also in attendance were General Manager Leonard Pinchok, Operations/Engineer Manager Matt Jackson, Laboratory Manager Richard Taylor, and David Shirk, representing the Authority’s Engineer of Record, Buchart Horn, Inc.

The meeting opened with the Pledge of Allegiance.

Public Comment 

There was no public comment.

Meeting Minutes

Mr. Cupp made a motion to approve the March 9, 2026, meeting minutes, seconded by Mr. Demey, and the board unanimously approved the motion.

Operations Report

Mr. Taylor stated at the time of the printing of the reports that all parameters for the monitoring period of March 2026 are in accordance with the NPDES permit numerical limits. There were no permit violations during the month of March 2026. All outstanding reports for February 2026 were received without violations. Mr. Taylor reported an overflow of the main scum pit on March 26, 2026, and April 5, 2026. The overflows were reported to PADEP. Mr. Jackson and Mr. Pinchok presented overhead slides and videos of the additional equipment installed by the plant employees to prevent or minimize future overflows. The newly installed pipe is designed to carry the overflow to a sump pit located in the plant basement. This information and pictures were sent to PADEP. There were no order complaints reported to VFSA during March 2026. Ms. Woodman made a motion to accept the operations report as presented, seconded by Ms. Majewski, and the board unanimously approved the motion.

Financial Report

Mr. Pinchok presented the combined statement of operations for all accounts at the end of March with a balance of $21,279,198. Fund balances were presented for review, including budget-to-actual summaries, where the revenue fund actual for the month is operating at a surplus of $58,929 and the treatment plant fund actual for the month has a surplus of $74,380. The imprest fund reconciliation was $1,551.82. The petty cash fund reconciliation was $19.67. Credit card purchases for the month were $1,247.68. Accounts payable invoices totaled $399,303.89. Mr. Cupp made a motion to approve agenda item B, 1 through 6, seconded by Ms. Woodman, and the board unanimously approved the motion. The financial report continued with requisitions totaling $245,234.32. The monthly Treatment Plant Construction Fund requisition expenses were $137,286.54. The monthly Capital Improvement Fund requisition expenses were $49,673.00. Mr. Cupp asked if the purchase of capacity from Tredyffrin Township will be documented in the 2025 audit report. Mr. Pinchok will confirm with the auditors to add a note in the 2025 audited financials for the purchase of capacity in 2026 and the reimbursement through a special tapping fee. Ms. Woodman made a motion to approve the requisitions as presented, seconded by Mr. Demey, and the board approved the motion. Mr. Pinchok presented the first-quarter financials, reporting an increase in net position of $31,066.

New Business

There was no new business.

Old Business

Act 537 Special Study

Mr. Shirk is scheduling meetings with the East Pikeland Township officials to discuss Brook Drive, other areas of interest from developers, and updated sewer service mapping. Mr. Shirk is scheduling meetings with Schuylkill Township and Charlestown Township to discuss any issues and update sewer service mapping. The representing board members for each township will be invited to all scheduled meetings. Mr. Jackson provided EDU counts for parcels as currently zoned to Ms. Moretti, Township Manager, East Pikeland Township. Ms. Woodman asked how EDUs are determined for several types of uses. Mr. Jackson reported that the VFSA has adopted an EDU chart by usage and is found in the Code of Rules and Regulations for the Valley Forge Sewer Authority. Mr. Pinchok added that businesses may be determined by water usage, or PADEP may provide a calculation based on their studies. Mr. Pinchok shared the process of how project EDUs are assigned between the townships and VFSA. Mr. Pinchok advised Mr. Shirk that VFSA is not prepared to pay the latest (Act 537) invoice from Buchart Horn based on lack of notification of the additional hours and cost. Ms. Majewski made a motion to table the latest Buchart Horn invoice for a later meeting, seconded by Mr. Demey, and the board unanimously approved the motion.

Snyder Avenue Sewer Extension

Mr. Jackson reported two grants for Snyder Avenue were awarded totaling $405,000. Mr. Jackson shared an engineer proposal from LTL Consultants for preliminary design, estimate cost, final design, and overseeing the project through completion totaling $44,000. The staff is recommending the Snyder Avenue project engineering cost of $44,000 be approved and included in the 2026 Capital Improvement Fund projects. Mr. Cupp moved to approve the engineer’s proposal and add it to the 2026 Capital Improvement Fund projects. Seconded by Ms. Woodman, the motion was unanimously passed.

Final Clarifier #1 and #2 Bid Notice

Mr. Jackson provided project dates for the project. Advertising was posted on April 8th; a mandatory pre-bid meeting is scheduled for April 22nd; and the bid opening is scheduled for May 20^th. After engineers’ review of the bids, the project is expected to be an agenda item for the June 2026 regular board meeting.

Other

Mr. Jackson noted nine of the eleven connections to the Meadow Lane Sewer Extension are completed, with the remaining two which will be connected within the next month.

Mr. Pinchok presented the auction items available to the public through Municibid online. He reported that several items had exceeded their reserve amounts.

Mr. LaPorte advised the board that he will not be attending the June regular board meeting. The June meeting will be held as scheduled unless a quorum is not present.

Mr. Pinchok will email dates for an operations and meeting to be held prior to the May 2026 regular board meeting. Once the meeting date is scheduled, reports and other information will be emailed prior to the meeting.

Executive Session

The VFSA board entered executive session at 8:20pm to discuss personnel and legal matters. The executive session ended at 8:44pm.

Adjournment

Ms. Woodman made a motion to adjourn the meeting, seconded by Mr. Cupp, and the board unanimously approved the motion. The meeting adjourned at 8:45pm.

Respectfully submitted,

Dave Demey

VFSA Board Secretary