Date
Time
Location
Agenda
Valley Forge Sewer Authority
Meeting Agenda
August 11, 2025
Monthly Meeting
I. Call to Order and Pledge of Allegiance.
II. Public Comment.
III. Meeting Minutes – July 14, 2025. (Requires Board Approval)
- Routine Reports (Requires Board Approval)
- Receive a report on operations.
- Receive a report on finances and approve expenditures.
- Combined Statement of Operations.
- Budget-to-Actual Summary & Detail.
- Imprest Fund.
- Petty Cash Reconciliation.
- Credit Card Purchases.
- A/P Invoices.
- Treatment Plant & Capital Improvement Requisitions.
- New Business
- (Requires Board Approval)
- Old Business
- Act 537 Special Study
- Other. (Requires Board Approval)
VII. Executive Session
Dates to Remember:
Monday, September 8, 2025 – 7:00 pm – Regular Board Meeting
S:\BOARD VFSA\Agendas\2025\agenda-Aug2025.doc
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Minutes
VFSA Board Meeting Minutes
August 11, 2025
The Valley Forge Sewer Authority monthly meeting was held on Monday, August 11, 2025, at 7:00 p.m. In attendance: Board members Terri Woodman, David Demey, Samuel Cupp, and Richard Stipa. Also in attendance were General Manager Leonard Pinchok, Operations and Engineering Manager Matthew Jackson, Laboratory Supervisor Richard Taylor, and David Shirk, representing the Authority’s Engineer of Record, Buchart Horn, Inc.
The meeting opened with the Pledge of Allegiance.
Public Comment
There was no public comment.
Meeting Minutes
Mr. Stipa made a motion to approve the July 14, 2025, meeting minutes, seconded by Mr. Demey, and the board unanimously approved the motion.
Operations Report
Mr. Taylor stated at the time of the printing of the reports that all parameters for the monitoring period of July 2025 are in accordance with the NPDES permit numerical limits. No permit violations during the month of July. Mr. Taylor reported two minor scum pit overflows due to pump issues that were contained within the scum pit area. All outstanding/pending reports for June 2025 were received with no violations. There were no order complaints reported to VFSA during July 2025. Mr. Demey made a motion to accept the operations report as presented, seconded by Ms. Woodman, and the board unanimously approved the motion.
Financial Report
Mr. Pinchok presented the combined statement of operations for all accounts at the end of July with a balance of $28,392,114. Fund balances were presented for review, including budget-to-actual summaries, where the revenue fund actual for the month is operating at a surplus of $494,486 and the treatment plant fund actual for the month has a surplus of $815,597. The imprest fund reconciliation was $398.70. Credit card purchases for the month were $2,814.37. Accounts payable invoices totaled $298,861.08. Mr. Stipa made a motion to approve agenda item B, 1 through 6, seconded by Ms. Woodman, and the board unanimously approved the motion.
The financial report continued with requisitions totaling $380,297.55. The monthly Treatment Plant Construction Fund requisition expenses were $91,194.36, and the Capital Improvement Fund totaled $289,103.19. Mr. Stipa made a motion to approve the requisitions as presented, seconded by Ms. Woodman, and the board unanimously approved the motion.
New Business
There was no new business.
Old Business
Act 537 Special Study
Mr. Shirk emailed Kellie Boettlin of PADEP last week asking for an update. Ms. Boettlin replied the Act 537 Special Study Plan has been received and should be able to begin review within the next two weeks.
Executive Session
The VFSA board entered into executive session at 7:10 pm to discuss union negotiations and real estate matters. The executive session ended at 7:55pm. Mr. Stipa made a motion to approve the VFSA-Teamsters Local #77 Collective Bargaining Agreement as presented to the VFSA Board.
Adjournment
Mr. Stipa made a motion to adjourn the meeting, seconded by Mr. Demey, and the board unanimously approved the motion. The meeting adjourned at 7:56 pm.
Respectfully submitted,
Dave Demey
VFSA Board Secretary