January 2026

Minutes

VFSA Board Meeting Minutes
January 12, 2026

The Valley Forge Sewer Authority monthly meeting was held on Monday, January 12, 2026, at 7:00 p.m. In attendance: Board members William LaPorte, Terri Woodman, David Demey, Richard Stipa Samuel Cupp and Martha Majewski. Also in attendance were General Manager Leonard Pinchok, Laboratory Manager Richard Taylor, and David Shirk, representing the Authority’s Engineer of Record, Buchart Horn, Inc.

The meeting opened with the Pledge of Allegiance.

The board and staff welcomed Ms. Majewski, representing Schuylkill Township, to the VFSA Board.
Reorganization

The election of officers for the year 2026 was held. On a motion by Mr. LaPorte nominating himself for chairperson, seconded by Mr. Demey, Mr. Stipa also nominated himself for the Chairperson position. Mr. Demey asked each interested board member why they should be considered for the position. After both board members presented their intentions, the motion passed with a vote of 3 in favor, 2 opposed, and 1 abstention.
On a motion by Mr. Stipa nominating Mr. Cupp for Vice Chairperson, seconded by Ms. Woodman, the motion passed with a vote of 5 in favor, and Ms. Majewski abstaining.
On a motion by Mr. Demey nominating himself for Secretary, seconded by Mr. Cupp, the motion passed with a vote of 5 in favor, and Ms. Majewski abstaining.
On a motion by Ms. Woodman nominating herself for Assistant Secretary, seconded by Mr. LaPorte, the motion passed with a vote of 5 in favor, and Ms. Majewski abstaining.
On a motion by Mr. LaPorte nominating Mr. Stipa for Treasurer, seconded by Mr. Cupp, the motion passed with a vote of 5 in favor, and Ms. Majewski abstaining.
On a motion by Ms. Woodman nominating Ms. Majewski for Assistant Treasurer, seconded by Mr. Demey, the motion passed with a vote of 5 in favor.
On a motion by Mr. LaPorte, seconded by Mr. Cupp, and passed unanimously, the following committees were reappointed:

Operations and Construction: Mr. LaPorte, Mr. Stipa, and Ms. Majewski
Administrative and Finance: Ms. Woodman, Mr. Demey, and Mr. Cupp
Public and Intergovernmental: Mr. LaPorte, Mr. Cupp, and Ms. Majewski
Personnel: Ms. Woodman, Mr. Demey, and Mr. Stipa

On a motion by Mr. LaPorte, seconded by Mr. Cupp, and passed unanimously, the following committees and meeting times were established.

The Operations/Construction and Administrative/Finance committees, at a minimal, will meet quarterly, with an option to meet as needed.
The Public/Intergovernmental and Personnel committees, at a minimal, will meet semi- annually, with an option to meet as needed.

On a motion by Mr. LaPorte, seconded by Mr. Demey, and passed unanimously, the following professional consultants were retained:
Consulting Engineer: Buchart Horn
Solicitor: Lamb McErlane PC
Special Counsel: Morgan, Lewis & Bockius LLP
Bank: PNC
Auditor: Reinsel, Kuntz, Lesher LLP

On a motion by Mr. Cupp, seconded by Mr. Demey, and passed unanimously, the board meeting schedule will remain as follows:
The Board will meet on the second Monday of each month at 7:00 p.m. In the event a meeting is canceled for any reason, the rescheduled date will be Tuesday of the following week at 7:00 p.m.

Public Comment
There was no public comment.

Meeting Minutes
Ms. Woodman made a motion to approve the December 8, 2025, and December 30, 2025, meeting minutes, seconded by Mr. Cupp, the motion passed with a vote of 5 in favor, and Ms. Majewski abstaining.

Administration and Finance Committee
The Administration and Finance Committee met on Tuesday, December 30, 2025, to review the 2026 Draft Revenue and Treatment Plant budgets. After several discussions regarding the budgets and financial statement, the committee recommended approving the 2026 budgets as presented in the December 30, 2025, special board meeting.

Operations Report
Mr. Taylor stated at the time of the printing of the reports that all parameters for the monitoring period of December 2025 are in accordance with the NPDES permit numerical limits. There were no permit violations during the month of December. All outstanding/pending reports for November 2025 were received with no violations. There were no order complaints reported to VFSA during December 2025. Mr. Cupp made a motion to accept the operations report as presented, seconded by Mr. Demey, and the board unanimously approved the motion.

Financial Report
Mr. Pinchok presented the combined statement of operations for all accounts at the end of December with a balance of $26,773,324. Fund balances were presented for review, including budget-to-actual summaries, where the revenue fund actual for the month is operating at a surplus of $218,249 and the treatment plant fund actual for the month has a surplus of $452,726. Mr. Stipa made a motion to approve agenda item B, 1 through 6, seconded by Ms. Woodman. Mr. Cupp asked why the Biosolids, Trash, Grit, and Scum Disposal line items’ actual was much lower than budget. Mr. Pinchok explained biosolids are lower due to a dry year and processing a dryer cake transported to land application. The Trash, Grit, and Scum budgeted for an aeration tank cleanout that is postponed until 2026. There being no additional questions or comments, the board unanimously approved the motion. The financial report continued with requisitions totaling $320,692.24. The monthly Treatment Plant Construction Fund requisition expenses were $316,991.24. The monthly Capital Improvement Fund requisition expenses were $3,701. Mr. Stipa made a motion to approve the requisitions as presented, seconded by Ms. Woodman, and the motion passed with a vote of 5 in favor, and Mr. LaPorte abstaining.

New Business
There was no new business.

Old Business
Act 537 Special Study
Mr. Shirk reported the Act 537 Special Study Plan was approved by PADEP in December. He mentioned the first order of business would be to purchase and transfer the needed capacity from Tredyffrin Township to the VFSA. Mr. Shirk summarized the Act 537 Special Study Plan to the board members, identifying the need and how the authority would obtain the additional capacity needed by several member municipalities. In addition, a review of the conveyance system was required to validate if the collection system could accommodate the additional capacity. Mr. Pinchok reviewed several options explored by the authority to obtain the needed capacity. Mr. Pinchok explained the $5+ million dollars will be paid up front by the Authority and reimbursed by those needing the capacity through a special tapping fee. Ms Woodman asked what follow-up is needed with the member municipalities regarding the Act 537 Plan. Mr. Shirk stated meetings will be scheduled with each member municipality to discuss implementing the plan.
Other
Mr. Pinchok received a Right To Know Request (RTKR) from Delaware Valley Paving (DVP) asking for all emails, texts, or communication between board members. Mr. Pinchok asked the board members if they have emailed, texted, or called amongst themselves discussing any business of DVP outside of what the authority has provided. The board unanimously indicated no information by email, text, or communication was made.

Executive Session
There was no executive session.

Adjournment
Mr. Cupp made a motion to adjourn the meeting, seconded by Ms. Woodman, and the board unanimously approved the motion. The meeting adjourned at 8:09pm.

Respectfully submitted,

Dave Demey
VFSA Board Secretary