July 2025

Minutes

VFSA Board Meeting Minutes

July 14, 2025

The Valley Forge Sewer Authority monthly meeting was held on Monday, July 14, 2025, at 7:00 p.m. In attendance: Board members William LaPorte, David Demey, Samuel Cupp, and Richard Stipa. Also in attendance were General Manager Leonard Pinchok, Operations and Engineering Manager Matthew Jackson, Laboratory Supervisor Richard Taylor, and David Shirk, representing the Authority’s Engineer of Record, Buchart Horn, Inc.

The meeting opened with the Pledge of Allegiance.

Public Comment 

There was no public comment.

Meeting Minutes

Mr. Demey made a motion to approve the June 9, 2025, meeting minutes, seconded by Mr. Stipa, and the board unanimously approved the motion.

Operations Report

Mr. Taylor stated at the time of the printing of the reports that all parameters for the monitoring period of June 2025 are in accordance with the NPDES permit numerical limits. No permit violations during the month of June. All outstanding/pending reports for May 2025 were received with no violations. There were no order complaints reported to VFSA during June 2025. Mr. Stipa made a motion to accept the operations report as presented, seconded by Mr. Cupp, and the board unanimously approved the motion.

Financial Report

Mr. Pinchok presented the combined statement of operations for all accounts at the end of June with a balance of $27,193,444. Fund balances were presented for review, including budget-to-actual summaries, where the revenue fund actual for the month is operating from a surplus of $124,398 and the treatment plant fund actual for the month has a loss of $5,252. The imprest fund reconciliation was $599.73. Petty cash expenditures totaled $76.56. Credit card purchases for the month were $5,058.73. Accounts payable invoices totaled $374,613.93. Mr. Stipa inquired about an invoice from Capa Builders. Mr. Pinchok indicated the invoice for $29,838.20 is related to the remodel after the mold remediation was completed. The invoice included $23,843.20 for remodel work, and the additional $5,995.00 was for plumbing to lab sink connections and water line installation also related to the mold remediation project. Mr. Stipa asked about professional services expenditures being higher than the previous years by approximately $94,000.00. Mr. Pinchok reported the overage is related to the mold remediation and remodeling expenses paid in 2025. Mr. Stipa made a motion to approve agenda item B, 1 through 6, seconded by Mr. Demey, and the board unanimously approved the motion.

The financial report continued with requisitions totaling $26,329.56. The monthly Treatment Plant Construction Fund requisition expenses were $21,949.56, and the Capital Improvement Fund totaled $4,380.00. Mr. Stipa made a motion to approve the requisitions as presented, seconded by Mr. Demey, and the board unanimously approved the motion.

Mr. Pinchok will provide the VFSA Board members with quarterly financials during the week prior to the scheduled monthly meeting. In addition, all future reports will include a budget column for comparison to actual.

New Business

There was no new business.

Old Business

Mold Remediation and Remodeling Project

Mr. Pinchok reported the mold remediation part of the project is completed. The remodeling project  is expected to be completed this week. The files that were located in the contaminated area have been sent out for cleaning. Mr. Pinchok is seeking additional proposals to have the documents digitized in order to reduce future issues with paper copies. In addition, Mr. Pinchok is seeking the cost of two commercial-sized dehumidifiers for the basement and lab areas.

Act 537 Special Study

Mr. Shirk reported the Act 537 Special Study plan has been submitted to PADEP for review and comment. Mr. Shirk indicated, historically, a response from PADEP is usually within 90 days. In addition, Mr. Shirk will follow up with Kellie Boettlin of PADEP in a week or two for a progress report and share the information with the VFSA Board members and staff.

Other

Mr. Jackson provided an update on the Pumping Equipment Replacement project. He reported a second purchase order was released for the secondary clarifier scum pumps and ancillary equipment in the amount of $192,450. The initial purchase of the primary sludge pumping equipment is expected to be installed beginning in September 2025. The secondary clarifier scum pumping equipment will be installed in early 2026.

Executive Session

The VFSA board entered into executive session at 7:20 pm to discuss union negotiations. The executive session ended at 7:45pm.

Adjournment

Mr. Demey made a motion to adjourn the meeting, seconded by Mr. Stipa, and the board unanimously approved the motion. The meeting adjourned at 7:46 pm.

Respectfully submitted,

Dave Demey

VFSA Board Secretary