July 2026

Minutes

VFSA Board Meeting Minutes

July 13, 2026

The Valley Forge Sewer Authority monthly meeting was held on Monday, July 13, 2026, at 7:00 p.m. In attendance: board members William LaPorte, Terri Woodman, Samuel Cupp, David Demey, Martha Majewski and Louis Rubinfield. Also in attendance were General Manager Leonard Pinchok, Operations/Engineer Manager Matt Jackson, Laboratory Manager Richard Taylor, and David Shirk, representing the Authority’s Engineer of Record, Buchart Horn, Inc.

The meeting opened with the Pledge of Allegiance.

Public Comment 

There was no public comment.

Meeting Minutes

Mr. Rubinfield made a motion to approve the June 8, 2026, meeting minutes, seconded by Ms. Majewski, and the board unanimously approved the motion.

Joint Board Meeting

A meeting of the VFSA Joint Board was held on June 30, 2026. Mr. Pinchok reviewed the agenda items. The December 3, 2025, meeting minutes were approved by the joint board. Mr. Pinchok reviewed the 2025 Treatment Plant Operations Audit with the members. After a few brief questions, the joint board unanimously approved the 2025 audit report as presented. Mr. Pinchok presented the treatment plant operations and construction reports through May 2026. Mr. Jackson reviewed the updated asset management plan. VFSA was awarded a $300,000 Covid-19 ARPA H2O grant on December 19, 2023, for the following projects: new odor control system, main scum pit improvements, and RAS chlorine system relocation. Due to the change in projects and the completion status of these projects to date, the projects will not be completed by the September 30, 2026, deadline. VFSA is permitted to request a change in scope for these funds to be applied to a different completed sewage project. VFSA would like to request PADCED to approve a change in scope from the projects originally included in the application to the 2025 Pumping Equipment Replacements project as an alternative. The joint board approved the change in scope. Mr. Pinchok stated that all the partners have the Treatment Plant Construction (TPC) funding for the 10-year period secured.

 Operations Report

Mr. Taylor stated at the time of the printing of the reports that all parameters for the monitoring period of June 2026 are in accordance with the NPDES permit numerical limits. There were no permit violations during the month of June 2026. All outstanding reports for May 2026 were received without violations. There were no odor complaints reported to VFSA during June 2026. Ms. Woodman moved to accept the operations report as presented. After a second by Ms. Majewski, the motion carried unanimously.

Financial Report

Mr. Pinchok presented the combined statement of operations for all accounts at the end of June with a balance of $22,448,114. Fund balances were presented for review, including budget-to-actual summaries, where the revenue fund actual for the month is operating at a surplus of $180,990 and the treatment plant fund actual for the month has a surplus of $319,188. The imprest fund reconciliation was $438.57. Petty cash had expenses of $89.97. Credit card purchases for the month were $4,482.30. Accounts payable invoices totaled $986,852.27. Ms. Majewski made a motion to approve agenda items B, 1 through 6, seconded by Mr. Rubinfield, and the board unanimously approved the motion. The financial report continued with requisitions totaling $283,360.05. The monthly Treatment Plant Construction Fund requisition expenses were $281,043.87. The monthly Capital Improvement Fund requisition expenses were $2,316.18. Ms. Woodman motioned to approve the requisitions as presented, which Ms. Majewski seconded. The board carried the motion 5-0, with William LaPorte abstaining.

New Business

2025 Draft Audit Reports

Mr. Pinchok presented the 2025 audits reports for review and comments. Mr. Pinchok noted the auditor’s opinion stated the accompanying financial statements present fairly, in all material respects, the financial position of the Authority as of December 31, 2025, and 2024, and the results of its operations and its cash flow for the years then ended, in accordance with accounting principles generally accepted in the United States of America. In accordance with the Treatment Plant Agreement, the 2025 audit required approval from both VFSA boards. During the June 30, 2026, meeting, the joint board unanimously approved the 2025 audit report. M/r. Cupp made a motion to accept the 2025 audit reports as presented, seconded by Mr. Rubinfield, and the board unanimously approved the motion. Ms. Majewski asked how the custodial credit risk on cash deposits is collateralized. Mr. Pinchok will review and provide a follow-up with the board members.

Old Business

Act 537 Special Study

Mr. Shirk reported there have been no updates since the last meeting. A meeting with Charlestown Township will be scheduled in the fall to discuss service areas and update if needed.

Snyder Avenue Sewer Extension

Mr. Jackson reported the engineering design is near completion. LTL Consultants are working on final cost estimates. A meeting is scheduled with East Pikeland Township officials to discuss the engineering findings and to discuss the next steps in the process.

Treatment Plant Capital Project – Rehabilitation of Clarifiers #1 and #2

Mr. Jackson reported all the contracts are in order, and the notice to proceed has been issued. The contracts address future inflation factors and specifically do not allow for inflationary increases.

A preconstruction meeting has been scheduled for July 29, 2026, to address any questions from contractors and allow a site visit of the clarifiers.

Grant Funding

VFSA was awarded a $300,000 Covid-19 ARPA H2O grant on December 19, 2023, for the following projects: new odor control system, main scum pit improvements, and RAS chlorine system relocation. Due to shifting priorities and current progress, the projects will not meet the September 30, 2026, deadline. Consequently, VFSA is eligible to request a scope amendment to reallocate these funds to an alternative, completed sewage project. VFSA would like to request PADCED to approve a change in scope from the projects originally included in the application to the 2025 Pumping Equipment Replacements project as an alternative. This would allow the full grant reimbursement amount prior to the program expiration date. Mr. Shirk provided a status report on the original projects. The odor control system was not needed because the new system would still require a carbon filter system, which the authority already uses. The scum pit project is ready to go. Contracts have been issued on COSTARS, and they should have responses very soon and will be presented at the July board meeting. The RAS chlorine building is slated for rehabilitation. The immediate need for replacement are the roof, windows, doors, painting, and a ventilation system. The contracts are ready to go, and the progress of the project will be determined by the cost if it is within the budgeted amount. The septage receiving station trailer needs to be replaced. The recommendation would be small, prefabricated buildings.

Other

Mr. Pinchok is coordinating the availability for employees and board members for an employee appreciation luncheon provided by a food truck service.

Mr. Jackson announced the hiring of the new inspector and is scheduled to begin his employment at the end of the month.

Executive Session

The VFSA board entered executive session at 7:47pm to discuss personnel matters and the general manager’s performance review. The executive session ended at 8:15pm.

Adjournment

Ms. Woodman made a motion to adjourn the meeting, seconded by Ms. Majewski, and the board unanimously approved the motion. The meeting adjourned at 8:15pm.

Respectfully submitted,

David Demey

VFSA Board Secretary