June 2026

Minutes

VFSA Board Meeting Minutes
June 8, 2026

The Valley Forge Sewer Authority monthly meeting was held on Monday, June 8, 2026, at 7:00 p.m. In attendance: board members William LaPorte, Terri Woodman, Samuel Cupp, David Demey, Martha Majewski and Louis Rubinfield. Also in attendance were General Manager Leonard Pinchok, Operations/Engineer Manager Matt Jackson, Laboratory Manager Richard Taylor, and David Shirk, representing the Authority’s Engineer of Record, Buchart Horn, Inc.

The meeting opened with the Pledge of Allegiance.

Public Comment
There was no public comment.

Meeting Minutes

Mr. Cupp made a motion to approve the May 11, 2026, meeting minutes, seconded by Mr. Demey, and the board unanimously approved the motion.

Administration and Finance Committee

Mr. Pinchok briefly reviewed the agenda items. He noted the 2025 Draft Audit Report was reviewed and discussed and will be an agenda item for approval at the next regular board meeting. The committee will recommend the 2025 audit reports for approval. Mr. Pinchok reminded the board members that Phase I–Soil Testing on the leased site to Delaware Valley Paving will begin in the next few weeks. The committee recommended approval to spend $6500 for Phase I of soil testing. Ms. Majewski made a motion to approve the $6500 for Phase I-Soil Testing; Ms. Woodman seconded, and the board unanimously approved the motion.

Operations and Construction Committee

Mr. Pinchok briefly reviewed the agenda items. The rehabilitation of the final clarifiers #1 and #2 was discussed, and the committee will recommend approving bids later in the meeting. The committee members discussed the status of the treatment plant improvement projects that include the scum pit, chlorine building, and septage hauler trailer replacement. These specific projects have been awarded a grant of $300,000 requiring invoices to be submitted for reimbursement by September 30, 2026. The committee members recommend the projects be completed prior to September 30, 2026.

Operations Report
At the time of printing, Mr. Taylor confirmed that all parameters for the May 2026 monitoring period complied with the numerical limits set by the NPDES permit. There were no permit violations during the month of May 2026. All outstanding reports for April 2026 were received without violations. There were no odor complaints reported to VFSA during May 2026. Mr. Cupp moved to accept the operations report as presented, with a second from Ms. Majewski. The board passed the motion unanimously.

Financial Report
Mr. Pinchok presented the combined statement of operations for all accounts at the end of April with a balance of $22,151,645. Fund balances were presented for review, including budget-to-actual summaries, where the revenue fund actual for the month is operating at a surplus of $353,805 and the treatment plant fund actual for the month has a surplus of $649,689. The imprest fund reconciliation was $1,241.20. Petty cash had expenses of $51.66. Credit card purchases for the month were $3,191.53. Accounts payable invoices totaled $378,070.74. Ms. Majewski made a motion to approve agenda item B, 1 through 6, seconded by Mr. Demey, and the board unanimously approved the motion. The financial report continued with requisitions totaling $212,785.12. The monthly Treatment Plant Construction Fund requisition expenses were $203,893.46. The monthly Capital Improvement Fund requisition expenses were $8,891.66. Ms. Woodman made a motion to approve the requisitions as presented, seconded by Mr. Rubinfield, and the board unanimously approved the motion.

New Business
Mr. Jackson mentioned that Andrew Fasnacht, Operations Group Leader at the plant, was awarded the 2026 PWEA operator of the year award to be presented next week at the PENNTEC annual meeting in Hershey, PA. The board offered congratulations to Andy on his accomplishments. Mr. Pinchok will organize an event to recognize all awardees and acknowledge the accomplishments completed by the entire staff throughout the year.

Old Business
Act 537 Special Study
Mr. Shirk reported he is following up with partner municipalities to update any information or service areas related to the Act 537 plan.

Snyder Avenue Sewer Extension
Mr. Jackson reported that engineering has begun on this project by LTL Consultants. The field survey began this morning and will report additional updates in next month’s regular board meeting.

Treatment Plant Capital Project – Rehabilitation of Clarifiers #1 and #2
The bids for the project were reviewed and discussed in committee. The committee recommended awarding the general and electrical contracts to Blooming Glen and Brendan Stanton, Inc., respectively. Mr. Demey motioned to award to the lowest bidder, Blooming Glen, as the general contractor for the rehabilitation of final clarifiers #1 and #2, seconded by Ms. Majewski, and the boards unanimously approved the motion. Ms. Woodman made a motion to award the electrical contractor contract for the rehabilitation of final clarifiers #1 and #2 to the lowest bidder, Brandon Stanton, seconded by Mr. Cupp, and it was approved unanimously by the board.

Other
Ms. Majewski shared the wonderful experience she had presenting the VFSA Environmental Scholarship Award to the recipient.
Mr. Jackson provided an update on several projects currently under way at the plant. He noted aeration tank #1 was taken out of service on June 1st for general tank inspection and maintenance. A cleaning contractor has begun work today to remove any accumulated solids remaining in the tank. The aeration tank is expected to be out of service for at least a month or possibly two. Moving forward, the staff will rotate the aeration tanks out of service for biennial inspection and maintenance. Mr. Jackson reported that with all the tankage currently out of service, the plant is operating well within the permit parameters. The staff is preparing for the eastern section plant tour scheduled for mid-September 2026. Mr. Jackson reported interviews for the inspector’s position will begin next week. The influent screen is back in service.

Executive Session
The VFSA board entered executive session at 7:45pm to discuss personnel and legal matters. The executive session ended at 8:14pm.

Adjournment
On a motion by Ms. Woodman and seconded by Ms. Majewski, the board voted unanimously to adjourn at 8:15 p.m.

Respectfully submitted,

David Demey
VFSA Board Secretary