May 2026

Minutes

VFSA Board Meeting Minutes

May 11, 2026

The Valley Forge Sewer Authority monthly meeting was held on Monday, May 11, 2026, at 7:00 p.m. In attendance: board members Terri Woodman, Samuel Cupp, Martha Majewski and Louis Rubinfield. Also in attendance were General Manager Leonard Pinchok, Operations/Engineer Manager Matt Jackson, Laboratory Manager Richard Taylor, and David Shirk, representing the Authority’s Engineer of Record, Buchart Horn, Inc.

The meeting opened with the Pledge of Allegiance.

Public Comment 

Ms. Kim Peltier, owner of the former Water World property located in East Pikeland Township, joined the meeting via Zoom asking for an update on the availability for sewer service for their property. Mr. Shirk stated the Act 537 Special Study Plan has been approved by PADEP, which will now allow properties to connect to the sanitary sewer collection system. East Pikeland Township can now review development plans for future connections. Mr. Shirk recommended contacting East Pikeland Township to discuss next steps. Ms. Peltier noted that she is selling the property to a developer. Mr. Pinchok stated new connections may still be 1 to 2 years in the future.

Meeting Minutes

Ms. Woodman made a motion to approve the April 13, 2026, meeting minutes; seconded by Ms. Majewski, and the board unanimously approved the motion.

Operations Report

Mr. Taylor stated at the time of the printing of the reports that all parameters for the monitoring period of April 2026 are in accordance with the NPDES permit numerical limits. There were no permit violations during the month of April 2026. All outstanding reports for March 2026 were received without violations. There were no odor complaints reported to VFSA during April 2026. Ms. Majewski asked when a violation has occurred and reported to PADEP, are there any repercussions? Mr. Taylor replied that all violations could be subject to penalty or fines. Mr. Pinchok noted that the authority has not been fined to his knowledge. Ms. Woodman made a motion to accept the operations report as presented, Ms. Majewski seconded it, and the board unanimously approved the motion.

Financial Report

Mr. Pinchok presented the combined statement of operations for all accounts at the end of April with a balance of $21,759,364. Fund balances were presented for review, including budget-to-actual summaries, where the revenue fund actual for the month is operating at a surplus of $210,151 and the treatment plant fund actual for the month has a surplus of $990,710. Mr. Pinchok noted the Septic Dump Program reported that most of its deficit is from Accupac, a major hauler, no longer dumping at the plant. The imprest fund reconciliation was $761.96. Credit card purchases for the month were $2,517.93. Accounts payable invoices totaled $320,540.01. Ms. Woodman made a motion to approve agenda item B, 1 through 6. Ms. Majewski seconded the motion and the board unanimously approved the motion. The financial report continued with requisitions totaling $171,866.01. The monthly Treatment Plant Construction Fund requisition expenses were $132,563.58. The monthly Capital Improvement Fund requisition expenses were $39,302.43. Mr. Rubinfield made a motion to approve the requisitions as presented; seconded by Ms. Woodman, and the board approved the motion.

New Business

There was no new business.

Old Business

Act 537 Special Study

Mr. Shirk reported a meeting was held with Schuylkill Township officials to review the Act 537 Plan, discussing sewer service area mapping, implantation schedule, and several projects the township is working on. Mr. Pinchok reviewed the process on how new developments or connections are made to the sanitary sewer system. The townships would notify the authority on any new connections or developments with plans to connect. The authority would validate that the connections are within the sewer service area and in the Chapter 94 report. Once validated, the authority would inform the townships so that they could finalize plans with those requesting connection. Once approved by the townships, the authority’s engineers will inspect the sanitary sewer connection.

Snyder Avenue Sewer Extension

Mr. Jackson reported two grants for Snyder Avenue were awarded totaling $405,000. The first grant for $302,000.00 was awarded last month, and the 2^nd grant of $100,000.00 was awarded this past week. The project has begun and is being engineered and monitored by LTL Consulting. Mr. Pinchok reported any cost to the authority will be reimbursed through a special tapping fee. Mr. Jackson noted all 13 connections will be required to install low-pressure grinder pumps.

Capital Improvement Projects–Pump Stations Roofing

Mr. Jackson provided bids for the Pump Station Roofing project for review and approval. After a brief review of the bids and a recommendation from the consultant to increase the budget by $20,220 for unforeseen conditions expenditures, Ms. Majewski motioned to award O’Donnell Roofing as the low bidder and approve the consultants re  quest for an additional budget increase of $20,220 for the pump station roofing project, seconded by Ms. Woodman, and the board unanimously approved the motion.

Other

Mr. Pinchok shared the auction results listed on Municibid and netted $25,105.

Mr. Pinchok will email dates for an operations and meeting to be held prior to the May 2026 regular board meeting. Once the meeting date is scheduled, reports and other information will be emailed prior to the meeting.

Ms. Majewski asked about the scholarship program. Mr. Pinchok replied two individual scholarships, one to Great Valley High School and one to Phoenixville High School, are awarded each year to a student with engineering or environmental studies. The high schools’ staff will select students within our service area for the scholarship. The scholarship is $1,000.00 for each recipient. Mr. Pinchok noted the requirements for the scholarship are posted on the VFSA website.

Mr. Jackson reported that the VFSA Inspector Harrison Green has resigned his position as of May 7, 2026. The staff will post the job description on several media outlets to include, Indeed, other water industry job boards, PWEA, EPWPCOA, and PMAA.

Executive Session

The VFSA board entered executive session at 8:05pm to discuss personnel and legal matters. The executive session ended at 8:35pm.

Adjournment

Ms. Woodman made a motion to adjourn the meeting, seconded by Ms. Majewski, and the board unanimously approved the motion. The meeting adjourned at 8:36pm.

Respectfully submitted,

Terri Woodman

VFSA Board Assistant Secretary