November 2025

Minutes

VFSA Board Meeting Minutes
November 10, 2025

The Valley Forge Sewer Authority monthly meeting was held on Monday, November 10, 2025, at 7:00 p.m. In attendance: Board members William LaPorte, Terri Woodman, David Demey, and Samuel Cupp. Also in attendance were General Manager Leonard Pinchok, Operations and Engineering Manager Matthew Jackson, Laboratory Manager Richard Taylor, and David Shirk, representing the Authority’s Engineer of Record, Buchart Horn, Inc.

The meeting opened with the Pledge of Allegiance.

Public Comment
Mr. Toole asked for an update on the Act 537 Special Study Plan submittal. Mr. Shirk noted that the Act 537 Special Study Plan has been resubmitted to PADEP as of October 29, 2025. PADEP acknowledged receipt of the document and is currently in review. Mr. Shirk is hopeful for a response by the end of November. Mr. Toole thanked the board and staff for their time.

Meeting Minutes
Mr. Demey made a motion to approve the October 13, 2025, meeting minutes, seconded by Mr. Cupp, and the board unanimously approved the motion.

Administration and Finance Committee
The Administration and Finance Committee met on Monday, November 10, 2025. Mr. Pinchok reviewed the rate study as prepared and presented by Mr. Busch of Keystone Alliance. Mr. Busch recommended the Progressive Capital Funding option to continue funding the capital account by increasing the Sewer Rental Fee every one to two years. Mr. Pinchok noted the staff is currently finalizing the 2026 draft budgets. Upon completion of the 2026 draft budgets, an Administration and Finance Committee will be scheduled to review the budgets. At that time, the staff will make recommendations for a sewer rental fee increase using the option recommended by Mr. Busch. Mr. Pinchok will schedule a committee prior to the December 8, 2025, VFSA Regular Board meeting. The committee agenda was reported to the VFSA board with no action required at this time.

Operations Report
Mr. Taylor stated at the time of the printing of the reports that all parameters for the monitoring period of October 2025 are in accordance with the NPDES permit numerical limits. There were no permit violations during the month of October. All outstanding/pending reports for September 2025 were received with no violations. There were no order complaints reported to VFSA during October 2025. Ms. Woodman made a motion to accept the operations report as presented, seconded by Mr. Cupp, and the board unanimously approved the motion.

Financial Report
Mr. Pinchok presented the combined statement of operations for all accounts at the end of October with a balance of $27,254,285. Fund balances were presented for review, including budget-to-actual summaries, where the revenue fund actual for the month is operating at a surplus of $618,341 and the treatment plant fund actual for the month has a surplus of $1,081,548. Mr. Cupp asked about the Septic Dump revenue line being below budget. Mr. Pinchok indicated several shutdowns of the septic dump area for renovations and upgrades to the mechanical unit, along with a large hauler that has not dumped since the end of August. In the hauler’s one particular sample, the pH levels were above the required limit, which initiated a suspension. In addition, the hauler owes the Authority information that is required under the discharge permit. The Authority suspended all dumping privileges until all required information was provided for review. The staff will continue to monitor plant processing and the effect these types of loads have on the plant. In the event the trucked loads are affecting processing at the plant, the hauler may be asked to limit the number of loads or terminate its permit. The imprest fund reconciliation was $1,191.53. Credit card purchases for the month were $701.05. Accounts payable invoices totaled $303,607.05. Ms. Woodman made a motion to approve agenda item B, 1 through 6, seconded by Mr. Cupp, and the board unanimously approved the motion.
The financial report continued with requisitions totaling $521,480.69. The monthly Treatment Plant Construction Fund requisition expenses were $511,528.69. Mr. Jackson provided an update on the roof project at the plant. As of today, 85-95 percent of the project is completed. The project is expected to be completed by the end of the year. The monthly Capital Improvement Fund requisition expenses were $9,952.00. Mr. Cupp made a motion to approve the requisitions as presented, seconded by Mr. Demey, and the board approved the motion by a vote of 3-0. Mr. LaPorte abstained.

New Business
Mr. Pinchok presented four resolutions for grant applications under the PADCED Local Share Account (LSA) program for capital project year 2027. Ms. Woodman made a motion to approve the requisitions as presented, seconded by Mr. Cupp, and the board approved the motion by a vote of 3-0.

Old Business
Act 537 Special Study
As previously stated in public comment, Mr. Shirk noted that the Act 537 Special Study Plan has been resubmitted to PADEP as of October 29, 2025. PADEP acknowledged receipt of the document and is currently in review. Mr. Shirk is hopeful for a response by the end of November.

Executive Session
The VFSA board entered into executive session at 7:26 pm to discuss a real estate and personnel matter. The executive session ended at 8:50pm. Mr. Pinchok reported no changes to the real estate matter.

Adjournment
Ms. Woodman made a motion to adjourn the meeting, seconded by Mr. Demey, and the board unanimously approved the motion. The meeting adjourned at 8:51pm.

Respectfully submitted,

Dave Demey
VFSA Board Secretary