October 2025

Minutes

VFSA Board Meeting Minutes
October 13, 2025

The Valley Forge Sewer Authority monthly meeting was held on Monday, October 13, 2025, at 7:00 p.m. In attendance: Board members William LaPorte, David Demey, Samuel Cupp, and Richard Stipa. Also in attendance were General Manager Leonard Pinchok, Operations and Engineering Manager Matthew Jackson, Laboratory Manager Richard Taylor, Vincent Pompo, representing the Authority’s Solicitor, and David Shirk, representing the Authority’s Engineer of Record, Buchart Horn, Inc.

The meeting opened with the Pledge of Allegiance.

Public Comment
There was no public comment.

Executive Session
The VFSA board entered into executive session at 7:05 pm to discuss a real estate matter. The executive session ended at 7:21pm. Mr. Pinchok reported the board was in discussions with Mr. Pompo regarding a real estate matter.

Meeting Minutes
Mr. Demey made a motion to approve the September 8, 2025, meeting minutes, seconded by Mr. Cupp, and the board unanimously approved the motion.

Operations and Construction Committee
The operations and construction committee met on Monday, October 13, 2025. Mr. Pinchok and Mr. Jackson reviewed the agenda items to include the following Capital Project Design Reviews: Final Clarifier #1 and #2 Rehabilitation design and project estimates; Electrical Substation Rehabilitation final report and project estimates; PLC Replacement final report and project estimates; Odor Control System Replacement will recommend cancellation of the project to the VFSA Joint Board and the VFSA Board at a future date. Additional agenda topics for the asset management plan, the 2025 grant application status, and the Act 537 Special Study Plan status update were given. The committee agenda was reported to the VFSA board with no action required at this time.

Operations Report
Mr. Taylor stated at the time of the printing of the reports that all parameters for the monitoring period of September 2025 are in accordance with the NPDES permit numerical limits. There were no permit violations during the month of September. All outstanding/pending reports for August 2025 were received with no violations. There were no order complaints reported to VFSA during September 2025. Mr. Cupp made a motion to accept the operations report as presented, seconded by Mr. Stipa, and the board unanimously approved the motion.

Financial Report
Mr. Pinchok presented the combined statement of operations for all accounts at the end of September with a balance of $27,049,369. Fund balances were presented for review, including budget-to-actual summaries, where the revenue fund actual for the month is operating at a surplus of $238,912 and the treatment plant fund actual for the month has a surplus of $196,540. The imprest fund reconciliation was $626.95. Credit card purchases for the month were $1,709.42. Accounts payable invoices totaled $329,935.97. Mr. Stipa made a motion to approve agenda item B, 1 through 6, seconded by Mr. Cupp, and the board unanimously approved the motion.
The financial report continued with requisitions totaling $426,797.89. The monthly Treatment Plant Construction Fund requisition expenses were $426,797.89. Mr. Stipa made a motion to approve the requisitions as presented, seconded by Mr. Cupp, and the board approved the motion by a vote of 3-0. Mr. LaPorte abstained.
Mr. Pinchok presented the third quarter Statement of Revenues, Expenses, and Changes in Net Position report along with the third quarter balance sheet.

New Business
There was no new business.

Old Business
Act 537 Special Study
Mr. Shirk reviewed PADEP comments for the Act 537 Plan Special Study. Mr. Shirk shared the identifying deficiencies submitted in the 2025 Act 537 Plan Special Study. He noted that the thirteen comments provided do not take exception to the recommendations identified in the plan. The comments request minor edits, clarifications, and/or updated details for the finalization of the plan. The PADEP outlined several items that require input from the member and partner municipalities, to include clarifications regarding historical planning, current service area planning flow information, and sealed resolutions that will need to be addressed with each of the connected municipalities. Additionally, there are several items requesting WQM permit numbers and design details from previous projects for the WWTP and the conveyance pump stations. Buchart Horn will work with VFSA staff to identify and include the requested information.
Mr. Jackson reported that Mr. Shirk and the VFSA staff are gathering the requested information with a goal to resubmit the Act 537 Special Study Plan to PADEP by the end of October 2025.

Other
The Water Resource Association of the Delaware River Basin named and awarded the Innovation and Collaboration Award to VFSA. The Authority, in partnership with Temple University, provided sludge and wastewater samples to an environmental laboratory used for research and future technology. Mr. Stoltz has been working on this project for several years. Congratulations TO Eric Stoltz for his dedication to the project.
Mr. Pinchok is scheduled to meet with Mr. David Busch of Keystone Alliance tomorrow to review the rate study. Mr. Busch will share the rate study findings with the staff prior to meeting with the Administration and Finance Committee. A meeting for the Administration and Finance Committee will be scheduled in November.

Adjournment
Mr. Cupp made a motion to adjourn the meeting, seconded by Mr. Stipa, and the board unanimously approved the motion. The meeting adjourned at 7:40 pm.

Respectfully submitted,

Dave Demey
VFSA Board Secretary